Effective Date: May 25, 2026
This Privacy Policy explains how Schoolistix Operator collects, uses, stores, protects, and shares personal information through the Schoolistix platform.
This policy applies to:
– School administrators
– Staff and teachers
– Students
– Parents and guardians
– Visitors or applicants
– Other users of the Platform
We may collect the following types of information:
– Personal identification details, such as name, email, phone number, address, and role
– Student records, including class, attendance, results, academic progress, and examination information
– Parent or guardian information for contact and account access
– Finance information, such as fees, invoices, payment records, and billing references
– Communication data, including messages, notices, support requests, and correspondence
– Device and usage data, such as IP address, browser information, login activity, and session details
– AI-related inputs and generated outputs, when users use AI features
– Files and documents uploaded to the Platform
We use personal and school data to:
– Operate and maintain the Platform
– Manage school records, attendance, finance, results, and communication
– Enable login, account access, and role-based permissions
– Support academic administration and student monitoring
– Generate reports, notifications, notices, and communication summaries
– Provide AI-assisted features such as insights, assessment support, and content generation
– Improve system functionality, security, and reliability
– Meet legal, regulatory, and school operational obligations
By using the Platform, users provide consent for the school or authorized institution to process relevant data for educational and administrative purposes, where lawful and appropriate.
Parent/guardian consent may be required for certain student data processing depending on local laws, school policy, and jurisdiction.
We may share personal information only with:
– Authorized school administrators and staff
– Parent/guardian accounts or student accounts as required for school communication and record access
– Third-party service providers acting on our behalf for hosting, analytics, support, or technical operations
– Government or legal authorities when required by law
We do not sell personal information.
Student and parent/guardian information may be used to:
– Support communication between school and family
– Manage attendance, fee records, notices, and academic performance
– Provide secure access to student-related information
– Support school operations and educational reporting
Access to data is limited by role and authorization.
When AI features are used, we may process user input and related school data to generate suggestions, comments, insights, or content.
AI outputs are reviewed and validated by staff before being used for critical decisions, and users should not rely solely on AI-generated recommendations without confirmation.
The Platform may use cookies, local storage, or similar technologies to:
– Maintain login sessions
– Remember user preferences
– Improve security and performance
– Support analytics and service optimization
Users may manage browser settings to disable cookies, but some Platform features may not work properly without them.
We implement reasonable technical and organizational measures to protect data, including:
– Secure authentication and access controls
– Role-based permissions
– Data storage safeguards
– Monitoring and protection against unauthorized access
However, no system can be guaranteed 100% secure. Users should protect their passwords and notify us immediately of suspected security issues.
We retain personal data only for as long as is necessary to:
– Provide the Platform and related services
– Meet legal, accounting, or school administrative requirements
– Support academic and operational records
Retention periods may vary depending on the type of data and applicable laws.
Depending on applicable law, users may have rights to:
– Access their personal data
– Correct inaccurate information
– Request deletion or restriction of certain data
– Object to certain processing
– Request a copy of their data
– Withdraw consent where consent is the legal basis for processing
Requests should be sent to the contact details below.
If data is transferred outside the school’s jurisdiction or to third-party service providers in other countries, we will take reasonable steps to protect it in compliance with applicable data protection laws.
The Platform may contain links to external websites or resources. We are not responsible for their privacy practices or content.
The Platform may process data relating to children and students. Where required by law, schools and institutions must obtain lawful consent or parental authorization before processing such data.
We may update this Privacy Policy from time to time. Continued use of the Platform after changes are published means the user accepts the updated policy.
For any legal inquiries, compliance concerns, or account clarifications regarding these Terms, please reach out to us:
hello@schoolistix.com or schoolistixportal@gmail.com
